May Closing FAQs
When must I checkout of my residence hall room/suite/apartment?
No later than 3 p.m. on Friday, May 12, 2017. Graduating seniors and Commencement Assistants, should view the Graduates and Commencement Assistants page.
If I am a Graduating Senior or Commencement Assistant, can I keep items in my room/suite/apartment after 6 p.m. Sunday, May 14, 2017?
No, everything must be removed from your room/suite/apartment since you will not be returning. Anything found in your room/apartment after 6 p.m. on May 14, 2017 will be discarded and you may be charged for the removal.
If I am a Commencement Assistant, how do I get approved to stay past May 12, 2017?
Commencement Assistants may request May Closing Interim Housing through the Symplicity Residence System beginning April 24, 2017. This request must be submitted to Residence Life by the deadline of May 1, 2017. Commencement Assistants will not be approved to stay beyond 6 p.m. on Sunday, May 14, 2017.
What if I fail to return my residence hall room keys?
Any key that is not returned to Public Safety will result in a $55 charge per key which will be charged to your student account. There may be additional charges for not returning apartment or suite keys in addition to individual bedroom keys.
Can I place other keys in my checkout envelope for return?
No, you may only return your residence hall room, hall and/or bedroom key in the checkout envelope. Any other keys in your possession (i.e. keys to the ARCC or an academic building) must be returned to Public Safety by Friday, May 12, 2017 during regular business hours of M-F 8:30 a.m.-5 p.m.
What if we have damage in our room(s)?
Any damage in your room/suite/apartment must be reported on a The Damage Responsibility Form. Any damages not listed on this form that are found during check out will be divided up among the residents of the room/suite/apartments. The cost associated with repairing the damage(s) in common areas or shared bedrooms will be divided up and charged to each resident. You may get The Damage Responsibility Form from your RA or in the Residence Life Office.
What if I ignore the checkout expectations?
Failure to checkout or to follow the procedures for appropriate checkout may result in additional charges to your student account including, but not limited to, a $50 improper checkout charge.
Are there any other potential charges?
Depending on the condition of a residence hall space, failure to clean a room/suite/apartment may result in a fine ranging from $50 to $500. This includes bathrooms, kitchens, refrigerators, and stoves. Failure to reset furniture to the original layout may result in a $50 charge to the student’s account. Additional damage charges may result from missing furniture and room damage.
Is there summer storage available on campus?
The university is unable to offer storage to students during the summer. If you have storage needs, please contact a storage facility found in the Frederick or Gettysburg area such as:
Fort Knox Self Storage 301-371-4700
Frederick Self Storage 301-662-7575
Shurgard Storage 301-695-5757
AA Self Storage 717-337-2422
Timmerman Self Storage 717-334-8872
Emmitsburg Self Storage 301-447-6471
If you have any questions about the residence halls closing, please contact the Office of Residence Life at firstname.lastname@example.org