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May Closing FAQs

When must I check-out of my residence hall room/suite/apartment?
No later than 2 p.m. on Friday, May 10, 2013.  Graduating seniors and Commencement Assistants, should view the Graduates and Commencement Assistants page.

If I am a Graduating Senior or Commencement Assistant, can I keep items in my room/suite/apartment after 6 p.m. Sunday, May 12, 2013?
No, everything must be removed from your room/suite/apartment since you will not be returning.  Anything found in your room/apartment after 6PM on May 12, 2013 will be discarded and you may be charged for the removal.

If I am a Commencement Assistant, how do I get approved to stay past May 10, 2013?
Commencement Assistants may request May Closing Interim Housing through the Symplicity Residence System beginning April 8, 2013. This request must be submitted to Residence Life by the deadline of  May 1, 2013. Commencement Assistants will not be approved to stay beyond 6pm on Sunday, May 12, 2013.

What if I fail to return my residence hall room keys?
Any key that is not returned to Public Safety will result in a $55 charge per key which will be charged to your student account. There may be additional charges for not returning apartment or suite keys in addition to individual bedroom keys.

Can I place other keys in my check-out envelope for return?
No, you may only return your residence hall room, hall and/or bedroom key in the check-out envelope. Any other keys in your possession (i.e. keys to the ARCC or an academic building) must be returned to Public Safety by Friday, May 10, 2013 during regular business hours of M-F 8:30 a.m.-5 p.m.

What if we have damage in our room(s)?
Any damage in your room/suite/apartment must be reported on a The Damage Responsibility Form  (PDF). Any damages not listed on this form that are found during check out will be divided up among the residents of the room/suite/apartments. The cost associated with repairing the damage(s) in common areas or shared bedrooms will be divided up and charged to each resident. Download The Damage Responsibility Form (PDF) or you may get one from your RA and in the Residence Life Office.

What if I ignore the check-out expectations?
Failure to check-out or to follow the procedures for appropriate check-out may result in additional charges to your student account including, but not limited to, a $50 improper check-out charge.

Are there any other potential charges?
Depending on the condition of a residence hall space, failure to clean a room/suite/apartment may result in a fine ranging from $50 to $500. This includes bathrooms, kitchens, refrigerators, and stoves. Failure to reset furniture to the original layout may result in a $50 charge to the student’s account. Additional damage charges may result from missing furniture and room damage.

Is there summer storage available on-campus?
The University is unable to offer storage to students during the summer.  If you have storage needs, please contact a storage facility found in the Frederick or Gettysburg area such as:

  • Fort Knox Self Storage (301) 371-4700 

  • Frederick Self Storage (301) 662-7575                                       

  • Shurgard Storage (301) 695-5757

  • AA Self Storage (717) 337-2422

  • Timmerman Self Storage (717) 334-8872

  • Emmitsburg Self Storage (301) 447-6471

If you have any questions about the residence halls closing, please contact the Office of Residence Life at

16300 Old Emmitsburg Road | Emmitsburg, MD 21727
Map & Directions | | 301-447-6122
Frederick Campus | 5350 Spectrum Drive | Frederick, MD 21703
Map & Directions | | 301-682-8315