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Inclement Weather Policy


The intent of this policy is to ensure the safety of Mount St. Mary's students, faculty, staff, administrators and visitors and ensure efficient operation of the University during severe/hazardous weather.

Mount St. Mary's University defines severe/hazardous weather conditions as any weather condition that may endanger our faculty, students or staff while enroute to their classroom or work place. Faculty, students and staff are required to follow the guidelines of this institutional policy.

Determination of Closing or Delay

The President of the University will decide if severe/hazardous weather conditions exist and warrant a delayed opening or a closing of the University. The seminary, as a resident institution, does not close because of severe/hazardous weather.

In the absence of the President, the decision will be made by the Executive Vice President. A delay or closing of the University includes both classes and offices. The President will make the decision in consultation with the Director of Public Safety, based on the following information:

  • conditions of the University roadways and parking lots and the ability of Physical Plant staff to keep up with the storm

  • conditions of local roadways and the ability of the state and county to keep the roads passable

  • weather forecasts for the next 12 hours (according to the National Weather Service)

  • state and/or county restrictions

Announcements of Closing or Delay

For storms occurring late at night or early in the morning, the decision to close the University or delay operations will be announced at approximately 5:30 a.m. The decision to cancel evening undergraduate and graduate classes will be made by the President before 3 p.m. The decision to cancel off-campus classes will also be made at this time by the President.

Severely changing weather conditions occasionally dictate that these decisions be made at a later time or that a delay be extended. When severe weather is forecast students, faculty, staff, administrators and visitors can monitor the designated TV and radio stations in their areas, access the University web page or call one of the Information Call Lines for updated information. When decisions are made to delay opening or close the University notifications and updates will also be made through the Mount Alert messaging system. In no cases should students, faculty or employees travel to campus if the local weather conditions are unsafe. Given the distances and local weather conditions, the University will accept personal judgment concerning the safety of travel. Students, faculty and employees should exercise caution and consider personal safety as the first priority.

Delay Schedules

There are two delay schedules: Schedule "A" is for the class schedule on Mondays, Wednesdays and Fridays. Schedule "B" is for the class schedule on Tuesdays and Thursdays. Science labs have a separate schedule.

A Schedule
Classes: Monday, Wednesday and Friday

Normal

Delay

8:00

10:00 - 10:40

9:00

10:50 - 11:30

10:00

11:40 - 12:20

11:00

12:30 - 1:10

12:00

1:20 - 2:00

1:00

2:10 - 2:50

2:00

3:00 - 3:40

3:00

3:50 - 4:30

B Schedule
Classes: Tuesday and Thursday

Normal

Delay

8:00

10:00 - 11:00

9:30

11:10 - 12:10

11:00

12:20 - 1:20

12:30

1:30 - 2:30

2:00

2:40 - 3:40

3:30

3:50 - 4:50

Following a decision to delay or close the University, an emergency status will be immediately implemented. The President or his/her designee will notify the Vice Presidents, the Director of Athletics and the Director of Communications. The Director of Communications will be responsible for contacting the appropriate media outlets. The Mount's "Weather Line" and the University web page will be the updated to reflect the University's status. Students will be notified of individual class cancellations by their professors via e-mail/Moodle.
University Weather Line: (301) 447-5777

University home page: www.msmary.edu

ARCC info-line: (301) 447-7424

Science Labs

For adjusted lab times, students should check the Department of Science webpage.

Radio and Television Stations

The following radio and TV stations can be monitored as an additional source of information concerning the status of the University:

Radio Stations

Gettysburg

WGET 1320 AM
WGTY 107.7 FM

Harrisburg

WITF 89.5 FM

Frederick

WFMD 930 AM
WFRE 99.9 FM

Baltimore

WBAL 1090 AM

Waynesboro
Chambersburg
Hagerstown
Greencastle

WAYZ 104.7FM

Washington, DC

WTOP - 1500 AM & 107.7 FM

TV Stations

Baltimore

WBAL Channel 11

Hagerstown

WHAG Channel 25

York/Harrisburg

WGAL Channel 8

Washington, DC

WUSA Channel 9

REPORTING FOR WORK: Only essential personnel should report to work during a University closing. Unless otherwise indicated, closings shall be effective at 8:00 AM on the day of the closing to coincide with the regular business day. In the event of a delay, emergency personnel and all Physical Plant personnel should report to work as regularly scheduled. Essential staff employees will be paid in accordance with the Employee Handbook for Staff Employees of Mount St. Mary's University. In the event of a delay the University will open for regular business at 10:00 AM, unless otherwise determined.

ESSENTIAL DESIGNATION: Scheduled Public Safety officers, Residence Life and designated Physical Plant employees are considered essential personnel. Although not considered essential services, the library, media center, PC labs and Knott ARCC have each developed contingency plans so that limited services can be offered except in the most extreme of weather conditions. The post office, university store and all other offices and services are considered nonessential and will not open when the University is declared closed.

NONESSENTIAL DESIGNATION: Nonessential employees shall not report to work during a delay or University closing without the express consent of their immediate supervisor. This permission should not be given by the immediate supervisor without first consulting the Director of Human Resources or the Divisional Vice President.

EXTRACURRICULAR ACTIVITIES: Unless otherwise announced, all extracurricular activities (lectures, recitals, athletic events, etc.) are canceled when the University is closed because of weather conditions.

ARCC: During a delay or closing of the University every effort will be made to keep the ARCC open for the Mount community. In the event of a delay or closing information on hours of operation for the ARCC, including schedule adjustments, will be available through the ARCC's Info-line at (301) 447-7424.

MEDIA CENTER & THE PHILLIPS LIBRARY: During a delay or closing of the University every effort will be made to keep both the Library and Media Center open. In the event of a delay or closing information on hours of operation for the Library and the Media Center, including schedule adjustments, will be available through the University weather-line at (301) 447-5777.

INDIVIDUAL CLASS CANCELLATIONS: Weather conditions in a particular area that are not severe enough for a University delay or closing still might make it hazardous for a faculty member or employee to make it to the Mount. In such cases, faculty members should inform Public Safety of their class cancellations. This information will be added to the Mount Weather Line and the University web page. The faculty member will be asked to provide the last four digits of his/her Social Security number. Employees, including those designated essential employees, should notify their immediate supervisors prior to their scheduled shifts if they cannot report to work.

THE LIBERAL LEAVE POLICY: The liberal leave policy will be recognized for any employee who cannot get to work because of hazardous weather conditions. Liberal leave means an employee must use his/her vacation, personal leave or leave without pay, but need not obtain prior approval.

CLOSING INFORMATION: Resident and commuter students can obtain information on University closings, delays or class cancellations through:

A. School closing or delay:

  • MountAlert messaging

  • (301) 447-5777 Weather Line

  • Radio and TV announcements

  • University website home page

  • RAs

USE OF UNIVERSITY VEHICLES: No University fleet vehicle will be dispatched to any University employee or student when road conditions are unsafe for travel.

SNOW EMERGENCY LOTS: Vehicles parked in a "snow emergency" lot that are not assigned to that lot, and are interfering with snow removal, will be towed at the owner's expense. Terrace, Pangborn, Bradley (front and back) and Apartment lots are designated as snow emergency lots. It is the owners' responsibility to move vehicles to the assigned lot in advance of an approaching storm.

SNOW REMOVAL PLAN: The following is the scheduled order for snow removal. Keep in mind that several operations will be occurring at the same time.

A. Main Campus Roads

B. Parking Lots

  • Dining Services >> Lot 9

  • Pangborn >> Lots 5 and 5A

  • Faculty & Commuter Lots >> Lots 10 and 8

  • Bradley Administration >> Lots 3 and 3A

  • ARCC Employee Lots >> Lot 14 and north ramp

  • Seminary >> Lots 11 and 11A

  • Science Building >> Lot 6

  • Resident and Theme Homes

  • Resident Student Parking >> Lots 7 and 10

  • ARCC Event Parking >> Lots A-F and 14A

C. Essential Walkways and Steps - the main arteries from parking lots, academic center and campus center building to residence halls and offices.

SUBSEQUENT DELAY OR CLOSING DAYS: On the day following a closing or delay the University will normally reopen on the regular schedule. If the conditions that warranted the closing or delay continue into the next day the President will again make the determination regarding the appropriateness of any new delay or closing. In the event the President determines that another delay or closing is appropriate a new notification process will be initiated by the University

 
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