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Residential Community Standards


Mount St. Mary's University, Residential Community Standards  pdf

The terms “residence” or “campus housing” used herein refers to the apartments, residence hall rooms, and houses owned or leased by the University as applicable.  “Housing agreement” means the Mount St. Mary’s University Housing Contract Terms as applicable.  All Mount St. Mary’s University students, members, and guests are required to adhere to these policies when in our campus residential facilities.

Community and Eligibility Requirements
Arriving at the Mount
Living at the Mount
Maintaining the Mount
Leaving the Mount


Community and Eligibility Requirements

Community

On-campus living is a unique community living option.  The University believes that living on-campus is an important part of the liberal arts experience.  Living in a high context society means that the importance of the community is paramount.  We celebrate our individual diversity and the free exchange of ideas.

Eligibility Requirements

To be eligible to reside in campus housing, a student must be admitted and enrolled as a full-time (minimum of 12 credits) degree seeking undergraduate at the University and have paid the required University fees.  Exceptions must be approved by the Associate Provost in conjunction with the Dean of Students.  Students are responsible for terms and conditions of their existing housing contract and must fulfill mandatory immunization requirements as outlined by Health Services to live in residential facilities.

Students who are under the age of 18, or are 23 years of age or older, must request permission in writing to reside on campus.  Additionally, students who are under the age of 18 require parental consent to reside on campus.  These requests must be submitted to the Dean of Students or designee and will be processed on a case by case basis.  Students permitted to reside on campus who are younger than 18 years of age or who are 23 years of age or older may be subject to semester reviews where residential eligibility is examined.  Mount St. Mary’s University reserves the right to make housing decision based on the holistic development of the student and individual circumstances. 

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Arriving at the Mount

Check-In Procedure
Keys
Rules and Regulations
Prohibited Items
Roommate Agreements
Room Decorations
Pets

Check-In Procedure

Immediately upon occupying a room, a student reviews the Room Condition Report (RCR).  Any damage or missing items must be noted at this time. It is the student's responsibility to return this form to the designated staff member in the building as soon as possible after checking in.  Room occupants will be held financially responsible for unnoted damages or missing items.

Keys

Keys assigned to the student are the property of the University and must be returned at the expiration or termination of the housing agreement.  The student shall not duplicate or give his/her assigned keys to anyone else or take possession of the keys of any other student.  The student shall pay a fee to replace his/her keys and change locks to the residence if the student fails to return his/her keys at the expiration or termination of the housing agreement.  The student shall not install his/her own locking devices on any doors to or in the residence.  The student agrees to immediately report the loss of his/her assigned keys to the University and to pay the charges for replacement keys and changing the locks.  Those violating this policy or possessing keys other than the one(s) assigned are in violation of the housing agreement and subject to disciplinary action, fines, and fees.

Rules and Regulations

In addition to other obligations and duties set forth in the housing agreement and herein, the student shall:

  • use the residence for residential purposes only and in a manner so as not to disturb other residents;

  • not occupy the residence in such a way as to constitute a nuisance;

  • keep the residence, including, but not limited to, all plumbing fixtures, furnishings, facilities and appliances, in a clean and safe condition;

  • cause no unsafe or unsanitary condition in the common areas and remainder of the residence used by him/her and shall comply with any and all obligations imposed upon students by applicable building and housing codes;

  • dispose of all rubbish, garbage, and other waste in a clean and safe manner and comply with all applicable ordinances concerning garbage collection, recycling, waste and other refuse;

  • use in a proper and reasonable manner all electrical, plumbing, sanitary, heating, ventilating, air conditioning, and other facilities and appliances, if any, furnished as a part of the residence;

  • not deliberately or negligently destroy, deface, damage or remove any part of the residence (including all furnishings, appliances and fixtures) or permit any guest or agent of the student to do so;

  • be responsible for and liable to the University for all damage to, defacement of, or removal of property from the residence whatever the cause, except such damage, defacement or removal caused by ordinary wear and tear, acts of the University, its agent, or of third parties who are not invitees of the student, and natural forces;

  • exercise care and respect for University property;

  • not enter into a restricted, locked, or closed campus housing space not specifically assigned to the student;

  • conduct him/herself and require all other persons who are in the residence with his/her consent to conduct themselves in a reasonable manner and so as not to disturb other student’s use of the residence;

  • live in a cooperative manner with roommates and other students;

  • not use verbal or physical conduct that interferes significantly with an individual’s work, education, social activities, or adversely affects an individual’s living conditions;

  • recognize and respect the authority of the University staff and comply with requests they make in the performance of their duties;

  • not abandon the residence during the Agreement Term (the student shall be deemed to have abandoned the residence if the student removes substantially all of his/her possessions there from for a period of more than 5 days and the University may thereafter remove such personal property from the residence and donate it to any kind of charitable institution or organization without liability to the student whether for trespass, conversion or otherwise); and

  • promptly notify the University of the malfunctioning of any equipment, damage or potential damage to the residence.

Prohibited Items 

  • The possession of incense or candles are not permitted in University Housing.

  • The possession, carrying or use of explosive items, hazardous materials or chemicals, e.g., bullets, fireworks, firecrackers, etc., is prohibited.

  • Students or guests (including those licensed to have a weapon) may not bring any item categorized as a weapon into On-Campus Housing at any time.  Prohibited weapons include knives with blades greater than three (3) inches in length, archery equipment, bayonets, firearms (e.g., guns, rifles), swords, and all types of martial arts weaponry, paint ball guns and any device capable of casting a projectile.  Persons participating in programs that involve the need to use any of these items must find alternative ways of storing them other than bringing them into the residence halls.

  • Athletic and recreational activity or the use of athletic and recreational equipment is prohibited in and immediately outside University Housing. This includes the use of bicycles and skates/skateboards.

Roommate Agreements

Cooperation and compromise are crucial skills that students will develop in community living.  All students, regardless of age or status are responsible for completing a roommate agreement upon moving into University Housing.  Students are responsible for completing the agreement properly and turning the agreement into the appropriate Residence Life staff member.  Throughout the year, students should update written and verbal agreements with roommates as needed.  Once made, it is expected that agreements will be adhered to or, if they need to be changed, will be modified through consensus.  It is the experience of the University that if students take care during this process, there will be stronger communication between students and conflict will be resolved much easier throughout the school year.

Room Decorations

No items may be attached to or hung from the ceiling.  Residents are not to attach items to any other surface (wall, door, floor or furniture) unless an adhesive is used which will not cause any marks or damage.  You may not use glue, nails, tacks, staples or screws.  No papering or painting of rooms or furniture is permitted.  Students will be financially responsible for removal, cost of University repair or any damage caused by room decorations.

All decorations must meet all applicable university policies. These policies include:

  • Fresh-cut trees are prohibited.

  • Dried vegetation (cornstalks, dry moss, leaves, sawdust, etc.) is prohibited.

  • All decorations must be at least three (3) feet away from a heat source.

  • Electrical light sets must be UL or FM labeled and identified for indoor use.  No extension cords can be used, they cannot be attached or hung from the ceiling, and no more than three (3) strings of lights shall be connected together. Light sets must be turned off whenever the room or apartment is unattended.

Pets

With the exception of service animals and non-carnivorous fish in an aquarium 10 gallons or less, animals are not permitted in the residential facilities.  A resident who requires the use of a service animal due to a documented disability must contact Residence Life and Learning Services in advance of his or her residency on campus.

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Living at the Mount

Building Access
Entrance and Exit
Doors
Missing Student Notification
Guest Policy and Host Responsibilities
Courtesy, Quiet Hours, and Noise
Posting, Solicitation, and Commercial Operations
Smoking
Policy on Alcohol
Party Reservation Policy and Guildlines
Fire Safety
Lounge, Lobby, Public Use
Surveillance Devices and Security
Temporary Assignments and Relocation
Room/Hall Changes

Building Access 

  • All individuals who enter University Housing must show proper identification to university personnel with resident students showing their MountCard. All guests must be registered and be with a building resident at all times.  Guests must wait for their host before entering the building.  Unauthorized access will subject violators to arrest for trespassing and/or disciplinary action.

  • Entering and exiting of residence halls is permitted only through designated front doorways.  Doorways may have restricted hours of access.  Entry or exit through windows, or unauthorized areas is prohibited.

  • It is prohibited to enter, exit or allow anyone to enter, or exit through any door other than the front doorways, except in case of an emergency.

  • Students may not enter the residence halls when the halls are closed for breaks or between semesters unless they have written permission.

***Notice to all persons entering campus housing facilities***
The University will enforce all applicable Code of Student Conduct and residential community standards.  Guests are prohibited from bringing alcoholic beverages into University housing regardless of age.  Admission to residential housing facilities, by both residents and guests, may be subject to an inspection by the University of any packages, bags, pouches, or other such portable items that can be used to carry, contain or conceal prohibited items, including alcoholic beverages. 

Entrance and Exit

Your safety and the safety of your fellow students should be of the utmost importance to you. Residents are issued keys, and MOUNTCARD IDs that are for your exclusive use. The Office of Residence Life expects residents to uphold a high standard of safety and care for the community.

Front Desk Hours
Sunday - Thursday: 6 p.m. - midnight
Friday and Saturday: 6 p.m. - midnight

Residence halls may be accessed by all students between the hours of 8 am and 8 pm Monday through Friday. Non-resident students or non-student guests are required to have a resident student host while in the residential community. The following procedures must be followed upon entering or exiting a building (with the exception of the Apartment Complex):

  • Resident students entering their own building must show their current, valid MOUNT CARD identification.

  • Resident students entering a building other than their own residence hall must leave their current, valid MOUNT CARD identification with the front desk clerk and sign in with an eligible resident host.

  • All non-campus residents, regardless of age or relationship to their host, must be accompanied by a resident host at all times while in the residential community.

  • All non-campus residents, regardless of age or relationship to their host, must leave a valid photo identification with the front desk clerk (with the exception of the Apartment Complex) during regular operation hours.

  • Residents are allowed to host up to four (4) non-campus residents at one time.

  • All non-campus visitors entering residential facilities must follow the University Guest Policy.

  • After front desk hours, identification that is left is returned to Public Safety for students to retrieve there.

Doors 

  • At no time shall an individual compromise the security of others by propping open an exterior residence hall door.

  • The state fire code requires that doors be closed in most residence halls and apartments.  Tampering with doors or preventing the door from latching is a violation of fire and safety policy.  Propping open quad doors is prohibited.

  • No additional locking device may be placed on any university door (room, bathroom, suite, quad or closet).

  • Propping open stairwell doors is prohibited.

  • Suite and Apartment doors in Bicentennial Hall, Horning, Keelty, and Rooney Towers shall not be propped open or have the locking device tampered with by any means that would prevent the door from locking/latching.

  • Forcing entry into residence halls by compromising a locking mechanism will not be tolerated and can result in removal from the residential community and substantial fines.

Missing Student Notification 

  • Students, employees, or other individuals should report that a student has been missing for 24 hours to the Office of Public Safety, or to the appropriate Residence Life staff member (i.e., Assistant Director of Residence Life or Resident Assistant). Any official missing student report will be referred to the Public Safety Office.

  • Each student in housing may identify a contact person to be notified within 24 hours of the determination by the Office of Public Safety and Dean of Students that the student is missing.  Students may identify the contact person on the Housing and Residence Life student information form (which is filled out during online housing registration) upon moving into their building.

  • Contact information will be kept and maintained confidentially.  It will be accessible only to authorized-campus-personnel, and it may not be disclosed, except to law enforcement personnel in furtherance of a missing person investigation.

  • If a student under 18 is determined by the Office of Public Safety to be missing, the University must notify a custodial parent or guardian, in addition to any contact person designated by the student, within 24 hours of the determination that the student is missing.  Whether or not a student names a contact person, the University will notify the appropriate local law enforcement agency that the student is missing within 24 hours of the determination that the student is missing.

Guest Policy and Host Responsibilities

Guests:

  • A residents’ privilege to have guests in their residence hall room may not interfere with a roommate’s right to privacy, sleep, and quiet space.  Overnight visits should occur on a limited and infrequent basis not to exceed three consecutive nights and only with the consent of the others sharing the room/apartment.  Cohabitation, which is defined as overnight visits with a sexual partner, is incompatible both with the Catholic character of the University and with the rights of the roommates. Male students or guests should not be present anywhere on a female residence hall floor, room, suite, or apartment after 12 a.m. on evenings before classes and after 2 a.m. on other nights. Similarly, female students should not be present anywhere on a male residence hall floor, room, suite, or apartment after 12 a.m. on evenings before classes and after 2 a.m. on other nights. University residences are designed  to support a community of young adult students and are not the proper environment for children. Children, toddlers and infants are only allowed as occasional visitors for short periods of time in the residence halls.

  • Only those students who have been officially assigned, who have paid housing fees, and have a signed housing agreement on file, may reside in University Housing.  The use of the assigned living space by persons other than those officially assigned to the space is prohibited.  Each resident contracts equally for a room and adjoining living space and is entitled to privacy as well as the right to sleep and study in his/her room.  The person entertaining guests is expected to go elsewhere, not the roommate.

  • Guests are not a right but solely a privilege granted in agreement with the roommate(s).

  • Only guests of the same gender may stay overnight in a student’s room.

  • It is the responsibility of the host student to find alternative housing for a guest of the opposite gender.

  • Residents wishing to host guests must first acquire permission in advance from their roommate(s).  The resident hosting guest(s) is expected to go elsewhere when the roommate(s) has not granted permission.  When permission is granted by the roommate(s), a resident may then host no more than three (3) overnight guest(s) for no longer  than three nights in a seven day period.  There can be no signs of cohabitation that include repeated stays by guests which might include keeping belongings in the room.

  • The host that registers a guest is responsible for that guest and for making sure their guest adheres to all university and housing policies and will be held accountable for their guest’s behavior.  Financial responsibility resulting from damages, destruction of property, or violations of policies by a guest are the responsibility of the host.  Hosts are expected to have their guests leave when directed by university personnel.  It is prohibited for a resident to allow any person who is banned from a building to visit their room or provide entry into a building.

  • Community bathrooms are designated by gender.  The entry of community bathrooms by persons of the opposite gender is prohibited.

  • Residence Life reserves the right to deny entry or access to any non-resident for any reason.

  • Students are responsible for the actions of their guests at all times.  When a student is hosting a guest, he/she is vouching for that guest and asking that he or she be allowed to enter a community that is home to hundreds of other people.  The privilege of having guests is a matter of trust between a student and the University community: the community trusts that students will only have guests who have the intention to do well and to uphold that trust you must be willing to be responsible for their actions and make sure that they are, in fact, living within the expectations we have established together.  All students must follow the proper guest registration procedures found below:

    All overnight guests or those visiting campus between the hours of 10:00pm to 8:00am must sign in at the Office of Public Safety with their host present. All guests must be 16 years of age with a valid, state issued picture indentification. (Prior written permission from the Dean of Students must be granted for any guest under the age of 16.)

    • All guests must sign in at the Office of Public Safety and must be met and signed in by an eligible host.  All guests must be 18 years of age with a valid, state issued picture identification (or have written parental consent to be presented at the time the guest is signed in).

    • Guests must meet their host at the Office of Public Safety and sign the guest log with the following information:  First and Last Name, Address, Phone Contact Info, Host First and Last Name, Host Campus Address, Host Phone Contact.

    • Public Safety will make a copy of a state issued photo identification, or written parental consent.  No guest will be admitted without this identification or written approval from the Dean of Students.

    • All hosts and guests are subject to college policies and procedures.

      Residents who wish to host a guest under the age of 16 must contact the Dean of Students via email to request an overnight visit. Additionally, the parent/guardian of a guest under the age of 16 must contact the Dean of Students office to confirm the visit. These requests must be submitted at least 48-hours prior to the campus visit. Once the Dean of Students or designee has received the request, a written response will be sent to the host via email. The Dean of Students or designee reserve the sole right to approve or deny a visit of a guest.

Hosts:

  • For everyone’s safety and comfort, you must accompany your guest(s) at all times while they are in the Residence Halls or Apartments.

  • By bringing a guest into the community the host is accepting responsibility for their presence, and will be held responsible for the conduct of their guests, even if they were unaware of their conduct.

  • Hosts must not sign in guests or visitors for the purpose of allowing them a place to live or for an extended stay.  If it is decided that a guest’s presence is not for the purpose of visiting but for having a place to reside for any length of time (during University Break periods, while looking for other accommodations, etc.), you will be held judicially and financially responsible for their presence and your guest will be restricted from the residential community.

Courtesy, Quiet Hours, and Noise

Mount St. Mary’s University strives to create living/learning communities supportive of our rigorous academic standards.  Disorderly or disruptive conduct is prohibited.  This is conduct that threatens, harms, or interferes with the normal or regular functions of a residential community living environment.  Such conduct includes but is not limited to; fighting, excessive noise, public disturbance, harm to oneself or others, lewd and/or indecent conduct.

  • Students are expected to adhere to 24 hour Courtesy Hours.  This means that you should be conscious of your noise level and take care not to disturb others.  Residents who are asked to be quiet during courtesy hours should comply with any requests to end the disturbance of others.

  • Music may be played at a reasonable volume within a students’ residence.  Speakers may not be placed in window sills facing a building’s exterior.  Amplifiers are not permitted in the residence halls, no exceptions.  Students wishing to use amplifiers for musical performance will need to use designated practice areas in Knott Auditorium.

  • Students are not permitted to play instruments in common areas (interior or exterior) without prior approval from the Office of Residence Life and Campus Activities.

  • Quiet hours are in effect daily beginning at 12 AM on Sunday, Monday, Tuesday, Wednesday, and Thursday evenings and ending at 8 AM the following day.  They are in effect daily beginning at 2 AM on Saturday and Sunday mornings and ending at 10 AM that same morning (effectively “Friday and Saturday evenings”).

  • At all other times, courtesy quiet hours are in effect.  This means that you should be conscious of your noise level and take care not to disturb others.  Residents who are asked to be quiet during courtesy hours should comply with any requests to end the disturbance of others.

  • To allow everyone to study for finals and finish end-of-semester papers and projects, 24-hour (continual) quiet hours begin on the last day of classes for each term and end on the last day of finals for that term following the last scheduled exam.

  • Musical, stereo, or other equipment that is disruptive must be removed from the community upon request.

Posting, Solicitation, and Commercial Operations 

  • Only Residence Life, student organizations, and University entities may post in the residential areas.  Posting is only permitted when stamped by a designated Student Affairs staff member and hung in designated areas.  Posting on exterior of buildings, trees, and lamp posts is prohibited. Items may not be stretched or hung across hallways, doors, or exteriors of buildings.  Nothing can be attached or hung from ceilings.  No postings or advertisements can be slipped under doors.  It is also prohibited to post items on, in, or under doors or windows in our residential communities unless posted by Residence Life Staff members.

  • Solicitation is defined as any effort to ask for donations or contributions of time, money, goods, or services.  Soliciting also refers to canvassing and other promotional activities.  Sales are efforts to offer a product or service in return for money, goods, or other services.  Solicitation and sales are prohibited in all residential facilities unless approval is granted by the Office of Residence Life.

  • Students may not conduct or contract for any business enterprise, exclusive of University approved activities, within the residence halls or apartments.  Subleasing or otherwise loaning the use of an apartment or room is also prohibited.

  • Possession or display of lewd, indecent, or obscene material, including pornographic material, is prohibited in all University residence halls, apartments and public posting forums.

  • Maryland State Law disallows the possession or display of any street or traffic signs.  In addition, possession or display of other signs or banners that appear to be property of parties other than the residents is prohibited unless a resident can show receipt of lawful ownership. In both cases, signs will be confiscated and returned to their lawful owners and disciplinary action will occur.

  • Pursuant to Fire Code regulations and for the aesthetics of the campus, residents are prohibited from displaying any physical property or writing from their room window.

  • Students are not permitted to display empty alcohol containers. Any violations will require that display of alcohol material be treated as “in use.”

Smoking

Smoking of any substance is prohibited in all University Buildings. Employees and students must smoke outside and must be 15 ft. away from any door and/or window of a residence hall.  Employees must smoke in designated areas. 

Policy on Alcohol

Mount St. Mary’s and the Office of Residence Life recognize the need to enforce federal, state, and local laws regarding alcohol use.  This means treating students who are allowed to possess or consume alcohol as people who should make responsible decisions about its use.  It  also means that we will hold all Mount students accountable should it be found they broke the law, disturbed the residential community, or posed a danger to themselves or others.   Residents and guests, regardless of age, are prohibited from possessing open containers of alcohol anywhere on campus with the exception of within a legal-aged student's private residence or at a specified University-sponsored event.

Residents who are not yet 21-years-old may not host in their on-campus residence, regardless of age or relationship, someone who is possessing, consuming, or providing alcohol. Additionally, residents who have roommates that are under the age of 21 may only possess alcohol within the defined limit designated in the Student Code of Conduct. Policies and prohibited conduct regarding alcohol use can be found by consulting theCode of Student Conduct.

Party Reservation Policy

Definition of a Party: A gathering in a room / apartment in which the occupants equal or exceed 3 times the number of residents of that room present, when alcohol is also present.

  • a total of 15 in a 5/6-person apartment/room—(maximum occupants not to exceed 25)

  • a total of 12 in a 4-person room—(maximum occupants not to exceed 18)

  • a total of 9 in a 3-person apartment/room—(maximum occupants not to exceed 12)

  • a total of 6 in a 2-person apartment/room—(maximum occupants not to exceed 8)

  • a total of 3 in a 1-person room—(maximum occupants not to exceed 5)

Guidelines for Parties

  • All gatherings with alcohol present which meet the definition of a party must have a reservation.

    ***ALL RESIDENTS OF THE ROOM MUST BE OF LEGAL DRINKING AGE IN THE STATE OF MARYLAND; THIS MEANS 21 YEARS OF AGE BEFORE THE DATE OF THE REGISTERED PARTY***

  • No parties may be advertised in any way (this includes online postings). A fee may not be charged to those attending.

  • Those arriving in an intoxicated condition, even if of legal age, must be denied entrance.

  • Underage persons in possession of alcohol, or found to be consuming it (or who are intoxicated), as well as the host room that permitted the violation will be cited for violation of the Code of Student Conduct.

  • No party reservations will be granted from Sunday through Thursday unless special permission is granted through the Office of Residence Life.

  • All parties must stop serving alcohol at 1:30 a.m. and all noise must be consistent with quiet hours by 2 a.m.

  • There are nine party reservations available per weekend night in the Apartments and four reservations available per weekend night shared by the Terrace and Sheridan and nine available in Bicentennial not to exceed three reservations per floor.

  • All hosts must adhere to the host responsibilities listed in the Party Reservation Form.

  • The host(s) must provide alternative, non-alcoholic beverages in equitable quantities to the alcohol. These non-alcoholic beverages must also be proportional to the number of guests expected to be under legal drinking age. If the supply of non-alcoholic beverages is exhausted at any time during the event, the serving of alcoholic beverages must also be terminated until more non-alcoholic beverages can be obtained. A running water tap does not constitute a non-alcoholic beverage supply.

  • Reservations must be submitted no later than Friday at noon of the respective weekend. Reservations may be placed beginning on Tuesday at 1 p.m. of the respective weekend (unless otherwise determined by the Office of Residence Life).

  • Approved parties may only begin at 6 pm on the night they are approved. Residence Life reserves the right to deny or modify a party reservation.

  • A party reservation is not approved until e-mail confirmation is received from the Office of Residence Life to the hosts through their Mount St Mary's email accounts.

Fire Safety

Fire safety is everyone’s responsibility.  The following policies exist for the safety and security of the entire residential community. Students present on a floor where a fire alarm sounds must immediately leave the building.  Once outside the building, persons may not enter a building while the alarm is sounding anywhere in the building.  The building may be entered only after instructions are given by the appropriate official.  For safety reasons, fire drills will be routinely scheduled during the semester in all residence halls and apartments.

  • Fire alarms and fire extinguishers are located on every floor in every building.  Familiarize yourself with their locations.

  • Precautions must be taken against fire, and smoking is prohibited in all buildings on campus.

  • Candles are not permitted in University Housing.  The uses of any objects with open flames are prohibited.

  • No items inside a student room, suite or apartment shall obstruct the doorway or impede exiting or entering the room.  This includes furniture, curtains, hanging beads, clutter on the floor, wires or any other object that could impede entry or exit. Additionally, a clear view from the doorway into the room, suite or apartment is required.  Therefore, no items shall block the view into the room (e.g., curtains, furniture, linen, sheets, paper, etc.).

  • No items may be hung, adhered or affixed to any fire equipment including sprinkler systems.

  • Wires shall not be placed in an area where they can be stepped upon.  Wires must never be taped to the floor/carpet.  This includes wires from power cords, speaker wires, cable TV coaxial, phone wires, etc.  If wires are in a foot traffic area, they must be in a cord cover that is Underwriters Laboratory (UL) approved.  Residents need to assure that wires are not located where they can be worn or damaged.

  • *Note: Students should take caution when running wires along the walls, around doorframes, and behind furniture. Make sure that the wires are not pressed against any furniture that may move and cause damage.  Any damaged wires must be discarded. Also, wires may not be attached to or hung from the ceiling (students may purchase 3M hooks to place around the top of the wall of a room to hang lights that meet the above requirements).

  • Persons, whose actions cause a fire alarm to sound, interfere with a fire alarm system or with fire fighters, tamper with, inappropriately use or remove fire extinguishers or other fire safety devices, including sprinkler systems, smoke detectors, exit signs, call boxes, and room alarms are subject to disciplinary action and removal from University Housing.  Behavior that activates the fire/safety system will be considered a major policy violation.

Lounge, Lobby, Public Use

Residential lounges, lobbies and community space are for the general use of the students who reside in those buildings. The following are rules and regulations governing these spaces:

  • Persons attending meetings or events are expected to know and follow all University Residential Policies and Procedures. Students attending (approved and scheduled) meetings must go directly to the meeting and then depart the residence hall once the meeting has ended.

  • Students are not permitted to sleep in public use areas.

  • Public space areas are not able to be reserved; group use must be approved by the Office of Residence Life.

  • Students may not store or leave personal belongings in public areas.

Surveillance Devices and Security

Use of surveillance equipment or any electronic device that invades the privacy of any person is prohibited. This includes but is not limited to cellular pictures, videos, and other recordings taken on campus without the knowledge or permission of the person(s).

  • Keep your door locked at all times. Do not open your room door unless you know the person. University Staff will identify themselves.

  • The University is not responsible for the loss or damage of personal property of residents. Residents are advised to carry personal property insurance, and to remove all valuables from their rooms during vacation periods.

Temporary Assignments and Relocation

In some cases it becomes necessary to assign students to temporary housing until another space becomes available. Students who are assigned to a temporary assignment must understand that they may be given short notice to relocate to a permanent or other temporary space. Failure to relocate in the time allocated by Residence Life may result in the loss of the assignment offered.
The Office of Residence Life reserves the right to relocate a student during a semester. Should this become necessary, the student may ask the Dean of Students to review this decision.

Room/Hall Changes

The following rules govern University Housing Changes:

  • After check-in, there is a two-week waiting period before students can move to another room.

  • Students shall not move into any room they are not assigned. This includes moving in belongings. Unapproved moves will result in your having to return to your originally assigned room.

  • When a space becomes available in a multiple occupancy room, the remaining resident(s) must keep the empty bed clear, and a proportionate amount of closet and dresser space empty. A new resident may be assigned at any time to this space.

  • Students are not entitled to a room change. Students must exhaust all parts of the conflict resolution process before the Office of Residence Life will consider a room change or roommate separation. Students experiencing challenge in their current room assignments should contact their Resident Assistant, another building Resident Assistant, or the Assistant Director of Residence Life responsible for their living community.

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Maintaining the Mount

Policy on Appliances and Funishings in Student Rooms
Cleanliness and Sanitation
Damage, Vandalism, and Care for Facilities
Maintenance or Repair of Student Room Facilities
Windows and Screens

Policy on Appliances and Furnishings in Student Rooms 

  • All rooms are furnished with single beds, dressers, desks, chairs, and a university approved Micro Fridge (except Apartment Complexes).  All of the residence halls have carpeting and blinds or shades in each room. No university furniture can be removed from the student room for any reason without exception.

  • Students need to provide your own linens, pillow, desk lamp and wastebasket. Any other luxury items are the responsibility of the student.

  • Tubular halogen light bulbs in touchier-style halogen lamps are not permitted in student rooms unless they meet the following:

    • are manufactured after February 5, 1997, the bulbs are 300 watts or less, and meet UL revised performance standards; or 

    • lamps with bulbs that are 300 watts or less and have a wire guard over the bulb which meets new UL standards.

  • Individual air conditioning units are not permitted.

  • The only electrical cooking appliance that is allowed in student rooms is the university provided MicroFridge.  Only one additional 4.4 cubic foot refrigerator is allowed per room.  The possession of other electrical cooking appliances is prohibited in student rooms, including Apartment bedrooms.  In Apartment complex kitchens, students may store and use only approved appliances with an enclosed heating element.  Heating or cooking devices that utilize flammable liquids or flammable compressed gases are strictly prohibited from use in university housing by fire code.

  • The misuse of or failure to properly attend any electrical appliance (e.g., iron, hair dryer, etc.) is prohibited.  This includes items with frayed wires or ground plugs that have been altered.

  • Mattresses are to be used on the bed frames provided and not on the floor.  All beds, except bunk beds, must remain on the floor and may not be elevated in any manner.  Waterbeds, other beds, any large pieces of furniture, (i.e., wardrobes, dressers, etc.) may not be brought into the residence halls.  Furniture is to remain upright and used as designed and is not to be disassembled in any manner.  Furniture may not be stacked.

  • Lounge furniture that is provided for the general use of all students in the common or lounge area is not to be removed for use in individual rooms.  Lounge furniture found in student rooms will be removed by University Staff and a fine for this removal will be assessed to the students’ account.

  • Bicentennial Hall: Common area furniture cannot be removed from the common area which includes moving it into student rooms.  Furniture in other public areas in the building cannot be moved into the common area.

  • Apartment Complexes: All furniture in the apartment must stay in the apartment.  Furniture in other public areas in the building cannot be moved into the apartment.

Cleanliness and Sanitation

Maintaining a healthy and clean community is the responsibility of all who live there.

  •  Residents are responsible for removing trash and recyclables on a regular basis, depositing the items fully inside the appropriate trash receptacle or recycling bin.

  • It is the responsibility of each resident to clean and maintain his or her room or apartment.  We regularly exterminate all residential facilities.  If residents develop a pest problem, please contact the Physical Plant at 301-447-5377 immediately.  If Physical Plant needs to arrange a special visit by the exterminator due to your actions or negligence, charges will be billed to your student account.  The University will not be liable for the presence of bugs, vermin, or insects.  Food should be kept in tightly closed plastic or metal containers.

  • Residence Life staff will perform Health and Safety Inspections in resident rooms to ensure they continue to be a safe and functional environment.  Except in the case of emergency, you will be given 24 hours notice before an inspection.  During inspections, any violations of these rules or The Code of Student Conduct will be documented.

Damage, Vandalism, and Care for Facilities

The student shall not paint, mark, drive nails or screws into, or otherwise deface or alter walls, ceilings, floors, windows, cabinets, woodwork, furnishings or any other part of the residence or decorate the residence or make any alterations, additions, or improvements in or to the residence without written authorization from the University.  Students will be billed for any and all damage that exceeds normal wear and tear.  Any damage or vandalism to residence hall floors or apartment/suite areas (should the responsible individual(s) not be found) will be divided equally among the entire floor/tower.  Students responsible for damage should contact residence life staff in order for essential repairs to take place.  During checkout procedures, students who are responsible for damage will have the opportunity to fill out a damage responsibility form in order to alleviate responsibility from their roommates.

Maintenance or Repair of Student Room Facilities

Extension 4858 or (301) 447-8306 is the number resident students should call with any maintenance concerns in their rooms. The Physical Plant is open Monday through Friday from 7 a.m. to 3 p.m.
During the hours that the phone line is closed, students can still call the x4858 and leave a brief message about the maintenance concerns, which will be noted by the staff.  Students are encouraged to give more description about their concerns; the more information the staff can get the easier it is to refer the problem to the correct people to fix it. Depending on the severity and complexity of a problem, the staff will decide who needs to take a look at a problem. Please make sure you tell your roommate that you have called. All staff entering your room should be able to show university identification. For your security please request to see this before allowing anyone you do not know into your room. Students should contact Public Safety for emergency situations after normal Physical Plant business hours (i.e. floods).

Windows and Screens 

  • Windows and screens are not to be removed for any reason.  If they are removed, the student occupant(s) are subject to disciplinary action and will be charged for labor costs for their replacement, as well as any damage caused.

  • No objects may be thrown or dropped from windows, balconies or other elevated areas.

  • No items may be hung or displayed outside of a window or anywhere on a building.

  • Offensive items or language may not be displayed in University housing or viewable from windows.

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Leaving the Mount

Term Breaks, Holiday Closings, Etc.
Student Responsibilities Upon Departing Campus Housing
Check-Out Procedure
Withdrawal

Term Breaks, Holiday Closings, Etc.

Charges for room and board do not include services during official Mount St. Mary’s vacation periods or term breaks.
Residence halls will be closed between semesters and during fall, Thanksgiving and spring and Easter breaks. Closing and opening dates will be communicated to students through University email and Residence Life web postings.

  • During breaks and at the end of the fall and spring semesters, all students are required to vacate the residence halls.

  • At the end of fall and spring semesters, students must follow specific checkout procedures and return all necessary keys.

  • University housing is not available during breaks and vacation periods except for students approved through the Residence Life Stay over Request procedure.

Student Responsibilities Upon Departing Campus Housing 

  • Upon expiration or termination of the student’s housing contract, the student shall:

    • vacate the residence (if housing agreement is terminated student shall vacate within 24 hours of notice of termination, unless special written permission has been obtained from the Dean of Students or designee) removing all the student’s personal property;

    • properly sweep and clean the residence, including plumbing fixtures, refrigerators, stoves and sinks, removing all rubbish, trash, garbage and refuse;

    • perform such other acts as are necessary to return the residence, and any appliances or fixtures furnished in connection therewith, in the same condition as when the student took possession of the residence; provided, however, the student shall not be responsible for ordinary wear and tear;

    • fasten and lock all doors and windows; close blinds and shades;

    • return assigned University keys.

  • If the student fails to sweep out and clean the residence, appliances and fixtures, the student shall become liable, without notice or demand, to the University for appropriate cleaning fees.  The student agrees that failure to comply with these duties will also result in an improper checkout fine.

  •  In the event the student does not vacate (by the Expiration Date, if living in an apartment or within the allowed time period, if living in a residence hall) any property of the student remaining in the room or building may be treated as abandoned property. The University may remove such personal property from the residence and donate it to any kind of charitable institution or organization without liability to the student whether for trespass, conversion or otherwise.  Any charges for removal and disposal will be assessed to the student.  Failure to perform proper check-out procedures of the assigned room will result in an improper checkout fine in addition to charges for damages and/or lost/not returned keys.

  • After student has vacated the residence, the room and common areas will be inspected by the University in order to assess any damages and necessary repairs.

Check-Out Procedure 

All student rooms, furniture, bathrooms, private lounges and corridors must be clear of personal belongings, free of debris, and clean prior to the time the student checks out of the residence hall.  To avoid charges, furniture must be placed where it was located at the time of check-in.  The check-out procedure consists of three steps:

  • Clean room and surrounding areas.

  • Room will be inspected by a Housing and Residence Life staff member who will check the condition of your room against the Room Condition Report filled out at the beginning of the semester. (The student will sign the form to verify all information recorded. Final billing assessments will be made based on any discrepancies found by the Housing and Residence Life staff member.)

  • Return residence hall keys to the appropriate residence hall staff member and any other University keys to the Public Safety Office.

  • Room (or apartment) occupants will be held responsible for the condition of their room (or apartment), the furnishings in the room (or apartment) and any damages to the room (or apartment) or furnishings that occur during occupancy.

***Please see the withdrawal section if you are leaving during the academic year.***

Withdrawal 

The Housing Contract is for the full academic year.  Students should review their Housing Agreement Terms.  All students withdrawing from Mount St. Mary’s University should notify the Residence Life Office and the Academic Affairs Office immediately.  The procedure for withdrawing during the semester follows.    

  • Students must notify the Office of Residence Life, in writing, and be approved by the Dean of Students in order to be considered for Housing Contract Termination.

  • A Residence Life staff member will inspect the room and complete checkout procedures within 24 hours of notification.

  • All keys must be turned in to Public Safety.

  • Students wishing to cancel their meal plan must notify the Mount Card Office in the McGowan Center.    

***Note: Moving out of University Housing does not release the student from his/her Housing Contract. Students are responsible for the terms of the contract. Contact the Office of Residence Life and the Associate Provost’s office for more details.

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Created July 2011, Updated July 2013

Office of Student Affairs, Office of Residence Life
Phone: (301) 447-5274
Fax: (301) 447-5818
Email: ResidenceLife@msmary.edu

 
16300 Old Emmitsburg Road | Emmitsburg, MD 21727
Map & Directions | admissions@msmary.edu | 301-447-6122
Frederick Campus | 5350 Spectrum Drive | Frederick, MD 21703
Map & Directions | inquiry@msmary.edu | 301-682-8315