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Administrative Assistant Richard J. Bolte Sr. School of Business

(Job Search Status: Currently Accepting Resumes)

Minimum Pay Rate: $10.45/per hour

Work Schedule: Full-time, M-F

Essential Position Functions:

Major Duties

  1. Performs day to day responsibilities to include: word processing (course work, correspondence, reports, scholarships, brochures, booklets, and posters), photocopying, telephone, mail, faxing, and book orders.

  2. Promotes a positive image of the department through phone and personal interactions with faculty, staff, students, and the general public.

  3. Anticipates and plans for upcoming events.

  4. Organizes work and time efficiently to assure all demands are met on a timely basis.

  5. Maintains a close liaison and positive rapport with other University departments.

  6. Coordinates the administration of the Bolte School of Business Accreditation Reporting – including annual reports and self-study reports. This includes gathering documents, analysis, and management of statistics and other data.

  7. Coordinates the administration of the Bolte School of Business Assessment Plan for all programs and provides support to the Director of Undergraduate Studies and the Director of Graduate and Adult Business Programs for assessment reporting. This includes coordinating ETS assessment exams, ordering supplies, downloading online testing results, and distributing to faculty.

  8. Deals with the needs and problems of individual faculty members such as room assignments, equipment needs, student contacts, proctors, copying, course materials including syllabi and exams.

  9. Provides support to Director of Undergraduate Business Studies to develop course schedules for each semester and with managing the advising of students.

  10. Creates, updates, and maintains numerous spreadsheets and files for School of Business administrators and faculty.

  11. Organizes School of Business programs, conferences, and symposia, during academic year.

  12. Reserve meeting rooms for faculty and student clubs through Event Pro.

  13. Compiles and monitors School of Business budget, tracking all expenditures and revenues for each budget category and maintains each instructor’s travel records.

  14. Prepares and submits travel request forms and cash disbursements.

  15. Provides support to Moderator of Delta Mu Delta Honors Program. Create and maintain database of new members, merge information, prepare and mail letters and correspondence; keep accounting of money collected; assist in coordinating inductee ceremony/banquet.

  16. Gathers information for the School of Business annual report. Researches and compiles information from current fiscal year to prepare draft for Dean’s review and approval, and prepares final copies of documents and correspondence for Dean and Director.

  17. Coordinates preparation of departmental materials in the University catalog and departmental advising and promotional brochures.

  18. Helps to supervise undergraduate student workers and graduate assistants.

Marginal Functions:

  1. Maintains detailed records of library acquisitions and submits faculty requests for books.

  2. Manages office and related matters in the absence of the supervisor.

  3. Updates department bulletin boards and course information.

  4. Maintains departmental general office supplies and orders supplies for faculty members as requested.

  5. Other related job duties as assigned.

Special Knowledge:

  1. Knowledge of and experience with computer software: word processing (Microsoft Word), spreadsheet (Excel), database management, Internet and E-mail (Outlook).

  2. Ability to operate office equipment (fax, photocopying, telephone, etc.).

  3. Must be familiar with, and adhere to, all the safety rules and regulations of the University.

  4. Ability to maintain confidentiality.

Minimum Qualifications:

  1. Ability to set priorities in order to meet established deadlines and keep focused while working on several projects simultaneously with numerous interruptions.

  2. Ability to work independently.

  3. Ability to support and work constructively with a large group of faculty members with diverse personalities, responsibilities, and needs.

  4. Ability to deal with students and the public in general. Maintain an upbeat and positive attitude.

  5. Ability to develop and maintain excellent peer relationships throughout the institution.

  6. Excellent oral and written communication skills.

  7. Must be organized, dependable, and able to manage time efficiently, and display initiative.

  8. High School diploma or GED equivalency required. College degree preferred.

Position Location:
School of Business/Knott Academic Center

Equipment Used:
HP Computer, HP DeskJet Printer, typewriter, copier, telephone, fax machine.
Jenzabar Course Registration System

Physical Requirements:
Office environment.

Work-study students and graduate assistants.

To Apply
Applicants are requested to submit a resume, three letters of recommendations, and cover letter which in part addresses the contribution the candidate can make to a Catholic liberal arts institution. Information is to be sent to:

Barbara Miller, PHR, MBA
Director of Human Resources
Mount St. Mary's University
Administrative Assistant Search
16300 Old Emmitsburg Road
Emmitsburg, MD 21727

or you may email resume materials to This position will remain opened until filled.

Send inquiries to:

Mount St. Mary's seeks administrators who are eager to engage and support our Catholic identity. Mount St. Mary's University has a strong institutional commitment to excellence through diversity in its educational program and employment practices; we actively seek and welcome applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world.


16300 Old Emmitsburg Road | Emmitsburg, MD 21727
Map & Directions | | 301-447-6122
Frederick Campus | 5350 Spectrum Drive | Frederick, MD 21703
Map & Directions | | 301-682-8315