1. Identification Cards
2. Emergency or Class Cancellations
3. Vehicle Registration
4. Obtaining Official Mount St. Mary's Graduate Transcripts
5. Confidentiality of Student Records
6. Graduate Student Representation

Identification Cards

The MOUNTcard is a multifunctional campus ID card. It is the official photo ID for the Mount. All students (undergraduate and graduate) are issued a card. The card serves the following functions: library card, use of the Knott Athletic Recreation and Convocation Complex, entrance to athletic events, option of opening a prepaid debit account for spending on campus, and badge access to the Frederick campus.

The MOUNTcard office is located in the lower level of McGowan Hall on the main campus in Emmitsburg, Md. Please call 301-447-5348 for more information or to schedule an appointment to receive a card. Occasional office hours in Frederick are available.

Emergency or Class Cancellations

In the event of severe weather, students are expected to monitor www.msmary.edu/weather, contact the weather line at 301-447-5777, or listen to area radio stations for announcements. Please note that it is possible for one location to close while another remains open.

Vehicle Registration

When taking classes at the main Emmitsburg campus, please register your vehicle in person with Public Safety (small white building located at main entrance). There is no cost for vehicle registration. Although the Office of Public Safety is open around the clock, business hours are 9:00 a.m. to 12:00 p.m. and 1:00 p.m. to 5:30 p.m., Monday through Friday.

Unless otherwise directed, commuting graduate students may park in lot 8, near the Apartments and the main campus entrance and across Annandale Road from the Office of Public Safety/ Visitors’ Center. Resident graduate students are permitted to park in lot 7 (Bicentennial Hall), lot 10 (Memorial Gym) or in the lot adjacent to the Graduate House on East Campus.

Obtaining Official Mount St. Mary’s Graduate Transcripts

The fee for each copy of a student’s transcript (official or unofficial) is $5 per copy, which must be paid before the transcript can be sent or picked up. There is an additional fee for rush transcripts. OFFICIAL transcripts can be sent directly to a school, employer, or other agency or issued to the student, provided it remains sealed until sent to recipient. An official transcript will bear the official seal and signature of the University. UNOFFICIAL transcripts do not bear the official seal or signature of the University and can be sent to the student, employers, schools, or agencies.

There are two ways to request transcripts:
1) Fill out the downloadable transcript request form available online at www.msmary.edu/transcript or pick up a copy of the form in the registrar’s office. It must be filled out completely in order to be processed.
OR
2) Mail or fax a letter to the registrar’s office including all of the following information:
• Name at time of attendance
• Dates of attendance and/or year of graduation
• Social Security number, student I.D. number (if known) and birthdate
• Mailing address to which transcripts should be sent
• Your signature*
• Your contact information (email and/or phone and home address)
*Requests that do not contain the student’s signature will not be processed.

Please note that a minimum of three (3) working days should be allowed for the processing of official transcripts, and that the average processing time is five (5) days. A delay may be encountered during the two weeks preceding and the two weeks immediately following the beginning and end of each semester. Additional time is needed during these periods to accommodate the process of adding degree statements and certification statements to transcripts.

As a result of the Family Education Rights and Privacy Act of 1974, transcript requests must be made in writing by the student (official transcripts may not be requested by parents, siblings, etc.); requests must include the student’s signature; and requests must be received by mail, fax or in person.

Email requests will not be processed as the student’s signature is required for the release of records. Finally, no transcript request will be honored until the financial account has been given clearance by the business and finance office.

Confidentiality of Student Records

The graduate programs abide by the provisions of the Family Educational Rights and Privacy Act of 1974. Under this act, no unauthorized individuals are allowed to see a student’s record without the written permission of the student.

Graduate Student Representation
Each year, representatives from the University graduate programs are appointed to serve on the following campus committees:

Mount Council
Advises the president on matters placed before the council by the president or members of the council. Coordinates all planning activities, reviews annual operating budgets, recommends policies and practices of governing the Mount and serves as a communication vehicle to various Mount constituencies.

University Life Committee
University-wide committee primarily concerned with maintaining and improving the quality of campus life. Charged with reviewing and recommending policies and programs that enhance the intellectual, spiritual, social, physical and emotional development of the student.

Graduate Academic Committee
Faculty committee primarily concerned with graduate academic standards, rights and responsibilities of graduate students, and the academic policies governing graduate academic programs.

Technology Advisory Committee
Advises the president, the other executive officers, and the directors of technical services and user services on the implementation of technology to support the objectives of the University including the seminary. Also serves an educational purpose as the vehicle through which information on technology-related matters is disseminated campuswide through its representatives.